ACCESS AND DELIVERIES
Exhibitors and contractors can access the hall from the following times:
Build-up:
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Space Only Contractors ONLY Sunday 28th April 10:00 - 20:00
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Space Only Contractors Monday 29th April 08:00 - 20:00
Shell Scheme and Pavilion Exhibitors Monday 29th April 10:00 - 20:00
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Open Period: (Please note, halls will close 30 minutes after the event closes to the public and will open at 08:00 on each open morning for exhibitor re-stocking.)
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General Delegate Access Tuesday 30th April 09:00 - 17:30 (exhibitor access from 08:00)*
General Delegate Access Wednesday 1st May 09:00 - 17:15 (exhibitor access from 08:00)
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* There is a VIP and Exhibitor only networking drinks in the central networking area from 17:30 - 18:30 on the 30th April which you are invited to.
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Breakdown:
Shell Scheme and Pavilion Exhibitors Wednesday 1st May 17:30* - 20:00 (shell scheme exhibitors to be clear of halls)
Space Only Contractors ONLY Wednesday 1st May 17:30* - 22:00 Space Only Contractors ONLY Thursday 2nd May 08:00 - 14:00 (space only contractors ONLY)
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*Breakdown will commence once the hall is clear of all delegates. Shell Scheme exhibitors must be clear of their stands by 20:00 on Wednesday 1st May.
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ELECTRICITY WILL BE CUT TO STANDS HALF AN HOUR AFTER THE SHOW CLOSES TO THE PUBLIC ON EACH OPEN DAY. PLEASE NOTIFY THE ELECTRICAL CONTRACTOR SHOULD YOU REQUIRE 24HR POWER OR SHOULD YOU NEED POWER AFTER 18:00 ON WEDNESDAY 1st MAY.
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EXHIBITORS ARE REMINDED THAT THERE IS NO ACCESS BACK INTO THE HALLS AFTER 14:00 ON 2nd MAY. EVERYTHING MUST BE TAKEN WITH YOU OR COLLECTED BEFORE 14:00 ON 2nd MAY. ANY ITEMS LEFT WILL BE DEEMED AS RUBBISH AND YOU WILL BE CHARGED FOR THE DISPOSAL.
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Build-up and Breakdown procedures
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To limit the amount of vehicles to site we strongly recommend using the services of our official contractors.
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To further assist with limiting vehicles to site L-T-D can be contracted to make your on-site deliveries, they can collect from your offices on a day which they are in your area, alternatively you can arrange for good to be sent to them directly. Contact dom@l-t-d.co.uk for further details.
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Outside of this, ALL vehicles accessing the hall MUST book in on Carbon Voyage. Click here to register and book your slot.
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Taxis and couriers dropping off or picking up are not required to book a slot and may come directly into the venue, providing that:
They will take no more than 15 minutes
They do not require access to a forklift
They do not require access into the loading bay; they can unload at the roadside
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The access map can be found here - you need to register for the YELLOW / GREEN zone.
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Click here for the help guide or here for FAQ's.
Need more help? Please direct your queries to the Voyage Control support function on the website, (emails are answered within a 3 hour period Monday – Friday).
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In addition:
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Hi-Vis vests must be worn during the build up and breakdown process and at all times when in the loading areas. Contractors and Exhibitors will need to bring vests with them upon arrival to gain access to the venue.
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Vehicles will not be able to gain access to the halls during show open hours all deliveries which are made during show open hours will have to be hand carried. Deliveries to hall will cease 30 minutes before the show opens to the public on each open morning.
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Exhibitors should take care to ensure that their goods are safeguarded. Particularly during build up and breakdown.
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A full breakdown schedule will be handed out to all exhibitors on Wednesday 1st May.
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All corridors and Fire Exits are left clear to ensure access is maintained at all times.
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Appropriate footwear with substantial soles must be worn – open shoes are not permitted during build-up or break-down.
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As laid out in the Health & Safety at Work Act 1974, under no circumstances are children of 16 and under (including babes in arms and toddlers) allowed in the venue during the build-up or breakdown.
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Delivery & removal of goods
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Please arrange items to be delivered to your stand at times when you will be there to receive them as the Organisers and venue staff cannot sign for or take responsibility for deliveries. Deliveries to the side of the hall will cease 30 minutes before the show opens to the public on each open morning.
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Deliveries can be sent to:
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Contact name and mobile number
INNOVATION ZERO
Stand Number
Company Name
Olympia London,
London,
W14 8UX
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No goods will be accepted into the venue before the event loading-in date.
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To view a Location map of the venue please click the link below and enter the venue postcode W14 8UX
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